Chandigarh: The Haryana Government has put in place a detailed monitoring system for decisions taken at meetings chaired by the Chief Minister, requiring departments to fix responsibility and deadlines for every actionable direction and back claims of compliance with documentary evidence.
Under a Standard Operating Procedure (SOP) issued by the Chief Secretary Anurag Rastogi, all departments have been told to avoid vague compliance remarks such as “action is being taken” and instead spell out what has actually been done on each decision.
Each decision will now have to be converted into a separate action point, clearly answering five questions — what is to be done, who will do it, by when, what outcome is expected and what will constitute proof of completion.
The draft Minutes of Meeting (MoM) will have to be prepared within three working days of the conclusion of a meeting. Once approved at the competent level, the minutes will be circulated to the departments and officers concerned.
For completed decisions, departments will have to provide supporting material such as orders, notifications, approvals, progress reports, photographs, portal reports, letters, statistical data or other relevant documents.
